Finance Executive

Finance & accounting (65%) - Manage day-to-day accounting in Xero — accurate records of transactions, accounts, assets, and bank activity. - Handle full-set or partial-set accounting for assigned entities — accounts payable, accounts receivable, bank reconciliations, and month-end schedules. - Prepare and issue client invoices accurately and on time; monitor outstanding payments and support client collection follow-ups. - Liaise with vendors, clients, and internal teams on billing, payment, and finance queries. - Support payroll coordination, working with internal and external representatives for local and overseas team members. - Assist with monthly, quarterly, and annual finance submissions — GST, ECI, corporate tax, and other statutory reporting. - Coordinate with tax agents, auditors, accountants, payroll providers, and other external finance partners. - Prepare and organise financial documentation for audits, tax filings, grant claims, and management review. - Maintain accounting controls, documentation standards, and finance processes; support cash flow tracking, expense monitoring, and basic financial reporting. - Keep finance records complete, organised, and accessible when required. Grants & finance administration (10%) - Assist with government grant applications, claims, submissions, and follow-up documentation. - Coordinate supporting documents — quotations, invoices, contracts, payment proofs, company information, and project documentation. - Track grant timelines, claim deadlines, approval statuses, and submission requirements. - Liaise with government agencies, grant consultants, vendors, and internal stakeholders where required. - Maintain organised records of grant correspondence, approvals, claims, and compliance documents. Administrative & office support (15%) - Support administrative tasks connected to company operations, vendor coordination, internal documentation, and compliance records. - Assist with light office management — supplies, equipment, mail, courier arrangements, workspace coordination, and vendor follow-ups. - Support onboarding and offboarding administration, particularly finance-related setup, documentation, and access coordination. - Maintain internal trackers, templates, filing systems, and checklists to improve organisation. - Support ad hoc administrative tasks. Management reporting & business support (10%) - Prepare basic financial summaries, reports, and management updates. - Support budgeting, forecasting, and financial planning exercises. - Help business leaders understand key financial information through clear, organised reporting. - Identify opportunities to improve finance, grant, and administrative workflows. - Support ad hoc finance and operational projects as the business grows. Requirements: - Over 3 years of relevant experience in accounting, finance operations, or administrative finance. - Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field. - Hands-on accounting experience, ideally with Xero, and confident handling full-set or partial-set books. - Working knowledge of Singapore accounting principles, GST, CPF, IRAS requirements, and statutory filings. - Singapore Citizen or PR. - Strong ethics, integrity, accountability, and attention to detail.