Senior Accounts Executive AP

Key Responsibilities: Accounts Payable Management - Manage the full accounts payable process, including invoice verification, coding, approval routing, payment preparation, and payment tracking. - Review supplier invoices against purchase orders, delivery orders, goods received notes, contracts, and supporting documents. - Ensure invoice details are accurate, including supplier information, quantities, pricing, tax treatment, payment terms, and approval status. - Identify and resolve invoice discrepancies, duplicate invoices, missing documents, and payment exceptions. - Ensure AP transactions are processed accurately and within the required payment timelines. Vendor & Payment Control - Liaise with suppliers on invoices, payment status, statement reconciliation, billing discrepancies, and account-related matters. - Prepare payment schedules and support weekly or monthly payment runs in accordance with company approval procedures. - Maintain accurate supplier records, payment terms, bank details, and supporting documentation. - Perform supplier statement reconciliation and follow up on long-outstanding items. - Support proper cash flow planning by providing accurate AP aging and payment commitment information. Month-End Closing & Reporting - Support month-end and year-end closing activities related to accounts payable. - Prepare AP aging reports, accrual schedules, payment summaries, supplier reconciliation reports, and other finance schedules. - Ensure all AP entries, accruals, and supporting documents are complete, accurate, and properly filed. - Assist in ledger reconciliation and support the Finance Manager in reviewing AP-related accounts. - Highlight unusual transactions, overdue invoices, cost variances, and potential accounting issues. Compliance, Audit & Internal Control - Ensure all AP activities comply with company policies, approval limits, finance procedures, and audit requirements. - Maintain proper records of invoices, payment vouchers, approvals, supplier correspondence, and supporting documents. - Support internal and external audits by preparing required schedules and documentation. - Assist in strengthening AP workflow, documentation control, and finance process efficiency. - Ensure confidentiality and accuracy in handling financial and supplier information. Cross-Functional Support - Work closely with Purchasing, Warehouse, Operations, and Management to resolve invoice, PO, delivery, and payment-related issues. - Provide guidance to junior finance or administrative staff where required. - Support process improvement initiatives, including digital invoice processing, AP tracking, and reporting automation. - Assist with ad-hoc finance, accounting, administrative, and management reporting duties as assigned. Requirements - Diploma or degree in Accounting, Finance, Business, or a related discipline. - Relevant experience in accounts payable, accounting, or finance operations. - Strong understanding of invoice processing, supplier reconciliation, payment procedures, accruals, and month-end closing. - Proficient in Microsoft Office, especially Excel, Word, and Outlook. - Experience with accounting software or ERP systems will be an advantage. - Strong attention to detail, accuracy, and documentation discipline. - Good analytical, problem-solving, and follow-up skills. - Able to work independently, manage deadlines, and handle multiple priorities. - Good communication skills and ability to liaise professionally with suppliers and internal departments. - High level of integrity, confidentiality, accountability, and ownership.