Fleet Administrative Assistant
Job Summary
The Fleet Administrative Assistant supports the Fleet Management function within the Shipping & Operations department. This role focuses on finance support, invoice processing, and data management for a global energy and shipping organisation. It provides a stable, structured back-office environment with a hybrid work arrangement.
Responsibilities
- Manage vessel OPEX and cost tracking
- Process invoices and financial documentation
- Perform annual budgeting and cost reconciliation
- Handle data entry and administrative reporting
- Coordinate with internal departments
Required Skills
- 1-2 years experience in Finance/Admin
- Strong numerical and analytical skills
- High attention to detail
- Proficiency in accounting procedures
- Strong stakeholder communication
Job Details
Key Responsibilities
- Support vessel operating expense (OPEX) management and cost tracking
- Assist with accounting tasks, invoice processing, and financial documentation
- Participate in annual budgeting cycles and cost reconciliation
- Handle data entry, reporting, and basic analysis
- Coordinate with internal stakeholders (Finance, Legal, Strategy, etc.)
- Provide administrative support to ensure smooth fleet operations
Job Requirements
- Minimum 1–2 years of experience in Finance, Accounting, or corporate admin roles
- Background in Finance/Accounting preferred
- Exposure to shipping, logistics, or supply chain is an advantage
- Is strong with numbers and highly detail-oriented
- Communicates clearly and works well with different stakeholders
- Is comfortable with routine, structured, and repetitive tasks
- Prefers a stable role (not focused on rapid career progression)
- Is resilient, reliable, and willing to go the extra mile when needed