Finance & Operations Executive

JOB NATURE This is a remote working role with occasional travel meetings to Singapore whenever required. Must be proficient in English and Chinese. Key Responsibilities Finance & Accounting - Perform daily bookkeeping using Xero. - Manage Accounts Receivable (AR) and Accounts Payable (AP). - Reconcile bank transactions and payment gateways. - Prepare customer invoices, supplier payments and payment schedules. - Monitor customer collections and follow up on overdue invoices. - Maintain accurate financial records. - Assist with monthly closing of accounts. - Prepare reports for external accountants for GST, tax and year-end financial statements. Operations - Generate Purchase Orders (PO), & Invoices. - Coordinate with suppliers regarding stock arrivals. - Liaise with warehouse for inbound shipments, fulfilment and wholesale orders. - Coordinate stock transfers between warehouse and retail store. - Maintain inventory records and perform stock reconciliation. - Monitor inventory levels and recommend replenishment. Cash Flow Management - Update weekly cash flow forecast. - Monitor incoming and outgoing payments. - Prepare weekly reports on outstanding receivables and payables. - Highlight potential cash flow issues to management. Administration - Maintain filing of invoices, purchase documents and contracts. - Coordinate with banks, auditors, accountants and government agencies when required. - Support payroll preparation and CPF information submission - Assist in improving finance and operational processes. Requirements - Diploma or Degree in Accounting, Finance or related field. - Minimum 3 years of accounting or finance experience. - Experience in an SME environment is preferred. - Proficient in Xero (preferred) or QuickBooks. - Strong Microsoft Excel or Google Sheets skills. - Good command of English & Chinese (written and spoken) - Able to work independently with minimal supervision. - Highly organised and detail-oriented. Preferred Experience - Wholesale or distribution business - Inventory management - E-commerce (Shopify preferred) - Import & export operations - 3rd Party Logistics or warehouse coordination Key Performance Indicators (KPIs) - Monthly accounts closed by the 5th working day. - Bank reconciliation accuracy of 99%+. - Weekly cash flow report submitted every Monday. - Customer receivables followed up within agreed timelines. - Supplier payments made on schedule. - Inventory discrepancies kept to a minimum. - Accurate and timely preparation of finance and operational reports.