Admin and Finance Assistant

Key Responsibilities: Administration: - Coordinate office administration, supplies, and facilities. - Manage office maintenance, including office equipment, utilities, repairs, housekeeping, pantry supplies, and coordination with building management and service providers to ensure a safe, clean, and efficient working environment. - Maintain office assets and inventory, including computers, office equipment, furniture, and stationery. - Assist with company insurance administration, including medical, group insurance, WICA, indemnity, and other corporate insurance matters. - Process employee claims and reimbursement requests. - Coordinate public holiday calendars and company announcements. - Support overseas branch offices with administrative matters. Finance: - Prepare sales invoices, purchase orders, payment vouchers, and other accounting documents. - Process supplier invoices, customer receipts, and staff expense claims. - Assist with accounts payable and accounts receivable. - Support bank reconciliations to maintain accurate financial records. - Support month-end and year-end closing activities. - Liaise with auditors, banks, suppliers, customers, and government authorities when required. - Maintain proper filing and documentation of accounting and financial records. - Assist in preparing financial reports, schedules, and management information. - Liaise with internal departments, overseas offices, vendors, and external service providers. HR Support: - Assist in recruitment activities, including posting job advertisements, screening applications, coordinating interviews, communicating with candidates, preparing employment documents, and supporting the onboarding of new employees. - Maintain employee records and HR documentation. - Assist in tracking annual leave, attendance, and other employee records. - Support employee engagement activities and internal communications as required. Requirements: - Diploma in Accounting, Finance, Business Administration, or a related discipline. - 2–5 years of relevant experience in finance, accounting, administration, or a similar role. - Good understanding of basic accounting principles. - Proficient in Microsoft Excel, Word, Outlook, and PowerPoint. - Experience with accounting software such as Zoho Books, QuickBooks, or similar ERP systems will be an advantage. - Strong organisational, communication, and time management skills. - Excellent attention to detail with a high level of accuracy. - Good written and spoken English. - Able to work independently, manage multiple priorities, and meet deadlines. - Positive attitude, integrity, and willingness to learn.