Office Operations Executive

Key Responsibilities: Office & Administrative Management - Oversee daily office operations and ensure smooth workflow - Manage office supplies, vendors, utilities, and general upkeep - Coordinate schedules, appointments, and internal documentation - Handle correspondence, filing, and record keeping Finance & Accounting Support - Prepare and issue invoices regularly using Xero - Track payments, expenses, and basic bookkeeping records - Manage internet banking transactions (rent, vendors, salaries, reimbursements, etc.) - Liaise with external accountants/bookkeepers when required Operations & Business Support - Provide direct support to the founder in running the agency - Assist with coordination of projects, vendors, and stakeholders - Support basic reporting and administrative processes - Ensure tasks and timelines are followed through effectively Events & Media Support - Assist during company events, workshops, or activities - Capture photos and videos for documentation and marketing use - Support logistics and on-site coordination when required Requirements: - Experience in office administration or operations support - Familiarity with Xero (or similar accounting software) - Comfortable handling internet banking and payment processes - Organized, detail-oriented, and trustworthy with financial matters - Tech-savvy and comfortable using digital tools - Able to multitask and work independently - Positive attitude and willing to take on diverse responsibilities