Office Admin & Accounts
Job Summary
The Office Admin & Accounts Executive will manage day-to-day transaction processing and accounting records including sales, purchase, and ledger entries. The role also encompasses general office administration tasks, including supply management, worker dormitory matters, and permit applications. The successful candidate will provide essential support for month-end closing and cover for the Finance & Admin Manager as required.
Responsibilities
- Manage daily transaction processing for Sales, Purchase, and Nominal Ledgers.
- Handle bank receipts, petty cash, supplier invoices, and delivery orders.
- Prepare quotations, sales invoices, and month-end reports.
- Perform general office administration including supply management and worker dormitory duties.
- Manage permit applications and update staff personnel information.
Required Skills
- Diploma in Accounting
- Minimum 2 years of finance/accounting/reporting experience
- Proficiency in Peachtree accounting software
- Strong organizational and communication skills
Job Details
Working days: 5 days (Mon-Fri, 8am-5pm)
Job Requirements:
- Min. Diploma in Accounting
- Min. 2 years’ finance/accounting and/or reporting experience
Job Scope:
Finance
- Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:
- Handling bank receipts and payments & petty cash payments.
- Handling Supplier invoice , delivery order
- Processing expense claims after review.
- Preparing Quotation to customer
- Update the material cost & labour cost
- Update the accounting entry ( Accounting software : Peachtree )
- Preparing the report for month end closing
- Handling opening job file
- Preparing sales invoices
Admin
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies
- Apply and update for Safety Course , Yard entry permit , etc
- Update for staff personnel information, etc
- Cover for the Finance & Admin Manager in case of absence
- Carry-out other tasks that can be reasonably expected from this role