Accounts & Admin Executive
Job Summary
We are seeking a reliable, self-motivated Accounts & Admin Executive to manage our daily financial and administrative operations. The role involves maintaining bookkeeping, processing invoices, handling payroll, and overseeing general office administration. A key opportunity for this position is the potential to lead the migration from Excel-based records to a modern cloud accounting system.
Responsibilities
- Manage daily bookkeeping, AP/AR, and bank reconciliations.
- Prepare monthly financial statements and GST filings.
- Handle payroll processing and CPF submissions.
- Oversee office administration, inventory, and vendor management.
- Lead the migration from Excel to cloud-based accounting software.
Required Skills
- Advanced MS Excel proficiency.
- 2-3 years experience in full set accounts.
- Knowledge of Xero or QuickBooks.
- Strong organizational and independent work skills.
- Diploma in Accounting or equivalent qualifications.
Job Details
Job Responsibilities:
1. Finance & Accounting (Excel-Based / System Migration)
- Maintain and manage day-to-day bookkeeping, accounts payable (AP), and accounts receivable (AR) using MS Excel.
- Prepare and process invoices, quotations, purchase orders, and supplier payments.
- Perform monthly bank reconciliations and monitor cash flow.
- Prepare monthly financial statements (P&L, Balance Sheet) for management review.
- Handle quarterly GST submission and coordinate year-end tax filings with our external corporate secretary/auditor.
- Manage staff claims, expense reimbursements, and monthly payroll processing (including CPF submissions).
- Bonus Project: Evaluate, propose, and spearhead the setup/migration of our current Excel records into a proper accounting software (e.g., Xero/QuickBooks) if deemed beneficial.
2. Office Administration & Operations
- Maintain proper digital and physical filing systems to ensure data compliance.
- Manage office inventory, corporate insurance renewals, and pantry/stationery supplies.
- Handle incoming corporate emails, mail, and phone inquiries.
- Liaise with external vendors, landlords, and government agencies (BCA, MOM, IRAS, etc.) when required.
- Provide ad-hoc administrative support to the founders/directors to ensure smooth daily operations.
Job Requirements:
- Experience: Minimum 2–3 years of hands-on experience handling full sets of accounts and office administration, preferably in a local Singapore SME.
- Technical Skills: Advanced proficiency in MS Excel (formulas, data management) is a must.
- System Knowledge (Optional but highly valued): Experience with cloud accounting software (e.g., Xero, QuickBooks) and the ability to set up/implement a new system from scratch.
- Qualifications: Diploma in Accounting, LCCI, ACCA, or equivalent.
- Mindset: A true self-starter. Because this is a solo admin/accounts role, you must be comfortable working independently and managing your own timeline.
- Attributes: High level of integrity, meticulous attention to detail, and a resourceful "can-do" attitude.
What We Offer:
- Project Ownership: Opportunity to make a tangible impact by streamlining our processes and setting up systems from the ground up.
- Ultimate Autonomy: No micromanagement. You own the backend processes and structure your own day.
- Stable & Casual Environment: Enjoy a stress-free, quiet, and friendly office dynamic without corporate politics. (Hybrid work arrangement).
- Standard annual leave, medical benefits, and public holidays off.