Admin & Accounts Executive
Job Summary
The Admin & Accounts Executive handles daily financial transaction processing, including ledgers, invoicing, and petty cash management using Peachtree software. This role also involves administrative support such as managing office supplies, worker dormitory matters, and personnel record updates. The position requires a Diploma in Accounting and at least 2 years of relevant finance experience.
Responsibilities
- Manage daily transaction processing for Sales, Purchase, and Nominal Ledgers.
- Handle bank receipts, payments, petty cash, and supplier invoices.
- Prepare month-end closing reports and sales invoices.
- Provide administrative support including office supplies and dormitory management.
- Update staff personnel records and safety/permit certifications.
Required Skills
- Diploma in Accounting
- Minimum 2 years of finance/accounting experience
- Proficiency in Peachtree accounting software
- Experience in reporting and ledger management
Job Details
Job Scope:
Finance
- Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records.
- Handling bank receipts and payments & petty cash payments.
- Handling Supplier invoice, delivery order.
- Processing expense claims after review.
- Preparing Quotation to customer.
- Update the material cost & labour cost.
- Update the accounting entry (Accounting software: Peachtree).
- Preparing the report for month end closing.
- Handling opening job file.
- Preparing sales invoices.
Admin
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies.
- Apply and update for Safety Course, Yard entry permit, etc.
- Update for staff personnel information, etc.
- Cover for the Finance & Admin Manager in case of absence.
- Carry-out other tasks that can be reasonably expected from this role.