Project Manager AI RFQ
Job Summary
Aste Global is seeking a hands-on Project Manager to lead the coordination of an AI-based RFQ and quotation automation project. The role involves managing project timelines, tracking risks, and ensuring effective communication between internal stakeholders and vendors. Beyond the immediate project, the successful candidate will support various IT and business process improvement initiatives.
Responsibilities
- Plan and manage AI RFQ and quotation automation projects
- Coordinate cross-functional teams and external vendors
- Track project risks, issues, and progress status
- Document and report project outcomes to management
Required Skills
- 3-5 years project management experience
- IT/Software implementation expertise
- Strong communication and stakeholder management
- Process improvement and change management skills
Job Details
Key Responsibilities:
Project Planning & Delivery
- Develop and maintain project plans, timelines, action trackers, and status reports.
- Coordinate stakeholders to ensure timely execution of project activities.
- Identify risks, issues, and dependencies, and drive resolution.
- Facilitate project meetings and track follow-up actions.
Business Initiative Management
- Coordinate business improvement initiatives outside of IT as required.
- Work with stakeholders to define objectives, responsibilities, timelines, and expected outcomes.
- Track implementation progress and stakeholder alignment.
Stakeholder & Vendor Management
- Serve as the primary coordinator between management, users, vendors, and external advisors.
- Facilitate communication and ensure timely follow-up on commitments.
- Provide management with concise updates on project progress, risks, and required decisions.
Documentation & Reporting
- Maintain project documentation, action logs, issue registers, and status reports.
- Prepare meeting minutes, management updates, and key project records.
- Ensure project information remains organized, accurate, and up to date.
Required Experience:
- Minimum 3–5 years of project management or project coordination experience (software/ system related).
- Proven experience managing IT, software, ERP, automation, data, or system implementation projects.
- Experience working with external vendors or implementation partners.
- Strong organizational skills with the ability to drive follow-through and closure.
- Comfortable working with both technical and non-technical stakeholders.
- Ability to understand business processes and translate them into actionable project plans.
- Strong written and verbal communication skills.
- Ability to work independently in a dynamic business environment.
Preferred Experience:
- Experience in manufacturing, industrial services, engineering, marine, offshore, logistics, or related industries.
- Experience with ERP systems, CRM platforms, workflow automation, AI tools, reporting solutions, or data projects.
- Familiarity with UAT, business requirements gathering, process mapping, and change management.
- Experience managing multiple concurrent projects.
- PMP, PRINCE2, Agile, Scrum, or similar certifications are advantageous but not mandatory.