Accounts Executive
Job Summary
The Accounts Executive will handle full-set accounting duties including Accounts Payable, Accounts Receivable, stock and shipment management, and quarterly GST submission. The role requires collaboration with internal teams, monthly and quarterly closing activities, and general ledger accounting. Candidates should possess a Diploma in Accounting and at least 2 years of relevant experience.
Responsibilities
- Manage Accounts Payable and Receivable
- Handle stock and shipment management
- Perform quarterly GST submissions and month/quarter-end closings
- Maintain General Ledger accounting and cost sheets
Required Skills
- Diploma in Accounting or equivalent
- Minimum 2 years of relevant accounting experience
- Knowledge of GST submission and financial closing
- Proficiency in AR/AP and GL management
Job Details
Working location: Kaki Bukit
Working hours : Monday to Friday (9amto 6pm)
Job Responsibilities:
Accounts Payable
- Ensure Purchase Orders (POs) are issued to suppliers within required timelines.
- Process payments according to company schedule.
- Reconcile supplier statements and resolve billing discrepancies.
Accounts Receivable
- Issue invoices for project and maintenance jobs promptly and accurately.
- Monitor outstanding receivables and follow up with customers for overdue payments.
- Maintain AR aging schedule and coordinate with internal teams on billing progress.
Stock Management
- Maintain accurate stock records and track all stock movements.
- Conduct quarterly stock take and reconcile variances.
Shipment Management
- Monitor shipments and ensure GST declaration and related documentation are completed.
- Arrange payment for GST declaration.
- Coordinate with suppliers and relevant parties to follow up on supplier invoice payments.
Quarterly GST Submission &Monthly / Quarterly Closing
- Maintain and update GST records incompliance with statutory requirements.
- Prepare and submit quarterly GST filings timely and accurately.
- Perform monthly bank reconciliations.
- Carry out monthly and quarterly closing activities including journal posting and account reconciliations.
Cost Sheet Management
- Update project cost sheets regularly for accurate reflection of costs.
- Ensure cost sheets support accurate billing and revenue recognition.
General Ledger (GL) Accounting& Monthly Closing
- Perform monthly GL closing ensuring all transactions are captured accurately.
- Prepare and post journal entries, accruals, and adjustments.
- Reconcile balance sheet schedules and resolve any discrepancies.
- Support preparation of internal management reports when required.
Other Finance Tasks
- Support the preparation of monthly, quarterly and annual financial reports.
- Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation.
- Maintain proper filing and documentation of financial records for audit and compliance purposes.
- Liaise with internal departments on finance-related matters.
- Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes.
Job Requirements:
- Diploma in Accounting, or its equivalent.
- Minimum 2 years of relevant accounting experiences.