Trust Administration Compliance Executive

Key Responsibilities Trust Administration - Support the day-to-day administration of trusts and their underlying companies or investment holding entities. - Maintain complete and accurate trust, company and client records. - Prepare draft trustee and directors’ resolutions, minutes, written consents and other routine administrative documents for review. - Assist with trust distributions, settlements, payments, investments, asset transfers and other trust-related transactions. - Ensure that the relevant approvals and supporting documents are obtained before transactions are processed. - Assist with bank, brokerage and investment account opening and maintenance. - Liaise with clients, banks, investment managers, corporate secretaries, accountants, lawyers and other professional service providers. - Maintain trust administration calendars, including review dates, filing deadlines, fee dates and other key obligations. - Monitor outstanding matters and follow up with the relevant parties to ensure timely completion. - Assist with the preparation of trust asset summaries, client reports and information required for trust accounting. Compliance - Assist with client onboarding and the collection and review of Know Your Customer and Customer Due Diligence documentation. - Conduct first-level sanctions, politically exposed person and adverse-media screening. - Assist with source-of-wealth and source-of-funds reviews. - Identify missing, expired or inconsistent information and follow up with clients or relevant parties. - Support periodic client reviews and the updating of client risk assessments. - Maintain accurate compliance records, registers, checklists and audit trails. - Assist in reviewing transactions and activities against the client’s profile and the purpose of the trust. - Escalate unusual transactions, compliance concerns and other potential red flags to senior management. - Assist with updating compliance policies, procedures, manuals and internal controls. - Support internal audits, regulatory inspections and remediation exercises. - Assist with the preparation of management compliance reports and regulatory submissions. Regulatory Reporting and General Support - Assist with FATCA and CRS classification, documentation and reporting. - Support the preparation of regulatory surveys, returns and information requests. - Maintain regulatory reporting and compliance calendars. - Prepare correspondence, checklists, trackers, spreadsheets and status reports. - Support process-improvement initiatives within the trust administration and compliance functions. Qualifications and Experience - Diploma or degree in Law, Legal Studies, Finance, Accounting, Business Administration, Banking, Compliance or a related discipline. - At least one to three years of relevant experience in a trust company, corporate services provider, fund administrator, family office, bank, law firm or financial institution. - Experience in trust administration, KYC/CDD, corporate administration, transaction processing or regulatory compliance would be advantageous. - Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.