FINANCE AND ADMINISTRATION EXECUTIVE
Job Summary
The Finance and Administration Executive will be responsible for handling transaction processing, maintaining accounting records, and preparing financial reports. This role involves managing accounts payable and receivable, monthly reconciliations, and GST filing. Candidates should have a diploma in a relevant field and 3-5 years of experience in finance or accounting.
Responsibilities
- Process supplier invoices, POs, and receipts
- Perform monthly bank and creditor reconciliations
- Maintain accounting database and fixed assets register
- Prepare financial statements and audit reports
- Handle GST preparation and corporate tax filing
Required Skills
- Diploma in Accounting or Business Administration
- 3-5 years of finance/accounting experience
- Proficiency in accounting database software (e.g., NAV)
- Strong knowledge of financial regulations and GST
Job Details
Requirements:
- Minimum Diploma in Accounting, Business Administration and/or equivalent.
- 3 -5 years experience in finance/accounting field
Primary Responsibilities:
a) Transaction Processing:
1) Check matching of supplier’s invoice, purchase order (PO) and purchase requisition.
2) Prepare sales invoices and process receipts.
3) Check all invoices for proper authorisation according to the financial regulations before processing payment.
4) Prepare payment vouchers and cheques.
5) Prepare journal entries / vouchers.
6) Preparing of monthly bank reconciliations.
7) Check major supplier statements and accrue expenses for goods received without invoice.
8) Account coding of invoices for recognition of expenses/assets.
9) Comparisons on estimated revenue / charges against actual (Vendors)
10) Managing staff leave records and staff expenses claims.
b) Maintenance of Accounting Records:
1) Data input / verification.
2) Update accounting database (NAV).
3) Reconcile database maintained in different modules.
4) Maintain fixed assets register.
c) Reporting:
1) Monthly financial statements.
2) Supplementary reports and schedules.
3) Reconciliation of creditors’ statement of accounts.
4) Dealing with auditors on financial audit and preparation of audited financial statements
d) Tax Processes:
1) GST preparation and filing
2) Working with tax agent on corporate tax computation and relevant schedules
3) Assist on IRAS tax query if there is any