Administrative Finance Executive
Job Summary
The Administrative & Finance Executive is responsible for managing day-to-day accounting transactions, including sales, purchases, and ledger entries. The role also involves overseeing general administrative tasks, such as office supplies management, worker dormitory arrangements, and safety permit updates. This position supports the Finance & Admin Manager and ensures accurate record-keeping and smooth operational workflow.
Responsibilities
- Manage daily transaction processing for Sales, Purchase, and Nominal Ledgers.
- Handle bank receipts, payments, petty cash, and supplier invoices.
- Prepare month-end reports and sales invoices.
- Oversee general office administration and worker dormitory matters.
- Manage safety course applications and yard entry permits.
Required Skills
- Diploma in Accounting
- 2+ years of finance/accounting experience
- Proficiency in Peachtree accounting software
- Reporting and documentation skills
- Administrative coordination skills
Job Details
Working days: 5 days (Mon-Fri, 8am-5pm)
Basic: $2,900 - $3,400 + AWS
Job Requirements:
- Min. Diploma in Accounting
- Min. 2 years’ finance/accounting and/or reporting experience
Job Scope:
Finance:
- Responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records.
- Handling bank receipts and payments & petty cash payments.
- Handling Supplier invoice, delivery order.
- Processing expense claims after review.
- Preparing Quotation to customer.
- Update the material cost & labour cost.
- Update the accounting entry (Accounting software: Peachtree).
- Preparing the report for month end closing.
- Handling opening job file.
- Preparing sales invoices.
Admin:
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies.
- Apply and update for Safety Course, Yard entry permit, etc.
- Update for staff personnel information, etc.
- Cover for the Finance & Admin Manager in case of absence.
- Carry-out other tasks that can be reasonably expected from this role.