Admin & Finance Coordinator
Job Summary
The Admin & Finance Coordinator will manage day-to-day transaction processing, including Sales, Purchase, and Nominal Ledgers, to ensure accurate accounting records. The role involves supporting month-end closing, preparing invoices, and handling general administrative duties such as office supply management and staff personnel updates. The candidate will also provide administrative support for yard entry permits and safety courses while covering for the Finance & Admin Manager when necessary.
Responsibilities
- Manage daily transaction processing for Ledgers
- Prepare month-end closing reports and sales invoices
- Handle bank receipts, payments, and expense claims
- Oversee general office administration and stationery supplies
- Maintain staff information and manage dormitory matters
Required Skills
- Diploma in Accounting
- 2+ years finance/accounting experience
- Proficiency in Peachtree accounting software
- Strong reporting and documentation skills
- Administrative coordination capabilities
Job Details
Working days: 5 days (Mon-Fri, 8am-5pm)
Job Requirements:
- Min. Diploma in Accounting
- Min. 2 years’ finance/accounting and/or reporting experience
Job Scope:
Finance
- Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:
- Handling bank receipts and payments & petty cash payments.
- Handling Supplier invoice, delivery order.
- Processing expense claims after review.
- Preparing Quotation to customer.
- Update the material cost & labour cost.
- Update the accounting entry (Accounting software: Peachtree).
- Preparing the report for month end closing.
- Handling opening job file.
- Preparing sales invoices.
Admin
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies.
- Apply and update for Safety Course, Yard entry permit, etc.
- Update for staff personnel information, etc.
- Cover for the Finance & Admin Manager in case of absence.
- Carry-out other tasks that can be reasonably expected from this role.