Office Executive Accounts Admin
Job Summary
The Office Executive (Accounts & Admin) is responsible for handling daily financial transaction processing, including Sales, Purchase, and Nominal Ledgers. This role also involves managing general administrative duties, such as office supplies, worker dormitory matters, and personnel information updates. The position requires proficiency in accounting software and a commitment to maintaining accurate records to support the Finance & Admin Manager.
Responsibilities
- Manage daily transaction processing for Ledgers
- Prepare month-end financial reports
- Handle supplier invoices and bank payments
- Oversee general office administration and supplies
- Manage worker dormitory and safety permit applications
Required Skills
- Diploma in Accounting
- 2+ years of finance/accounting experience
- Proficiency in Peachtree accounting software
- Strong reporting and documentation skills
- General administrative competence
Job Details
Working days: 5 days (Mon-Fri, 8am-5pm)
Job Requirements:
- Min. Diploma in Accounting
- Min. 2 years’ finance/accounting and/or reporting experience
Job Scope:
Finance
- Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records
- Handling bank receipts and payments & petty cash payments
- Handling Supplier invoice, delivery order
- Processing expense claims after review
- Preparing Quotation to customer
- Update the material cost & labour cost
- Update the accounting entry (Accounting software: Peachtree)
- Preparing the report for month end closing
- Handling opening job file
- Preparing sales invoices
Admin
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies
- Apply and update for Safety Course, Yard entry permit, etc
- Update for staff personnel information, etc
- Cover for the Finance & Admin Manager in case of absence
- Carry-out other tasks that can be reasonably expected from this role