PA & Finance Executive
Job Summary
We are seeking a highly organized and proactive individual to manage finance and administrative functions. The role involves providing direct executive support to the CEO while overseeing day-to-day office operations. This position requires someone capable of handling both strategic tasks and operational duties in a dynamic environment.
Responsibilities
- Manage daily finance operations and accounting reconciliations.
- Support grant applications and statutory financial filings.
- Oversee office operations, procurement, and logistics.
- Provide executive assistance and calendar management for the CEO.
Required Skills
- Diploma/Degree in Business or Accounting.
- 2-3 years experience in Finance/Admin roles.
- Proficiency in MS Office and Google Workspace.
- Strong organizational and communication skills.
Job Details
Key Responsibilities
Finance & Accounting
• Handle daily finance operations including invoicing, payment processing, and expense claims.
• Monitor and reconcile accounts payable, and receivable.
• Work with external accountant and auditors for bookkeeping, tax matters and monthly financial reporting.
• Ensure timely submission of finance-related documentation and statutory filings.
• Support grant applications and government submissions.
Admin & Personal Assistance to CEO
- Oversee general office operations, ensuring a smooth and efficient working environment.
- Manage procurement of office supplies, vendor coordination, and asset inventory.
- Support company events, meetings, and logistics arrangements.
- Handle basic IT and facility support coordination when needed.
- Provide PA support to the CEO.
- Handle confidential matters and sensitive information with discretion.
- Provide executive-level administrative support to the CEO, including scheduling, calendar management, and travel arrangements.
- Act as a liaison between CEO and internal/external stakeholders, ensuring timely communication.
- Assist in project coordination and ad-hoc tasks as assigned by the CEO.
Requirements
• Diploma/Degree in Business Administration, Accounting, or related field.
• Minimum 2–3 years of experience in HR/Finance/Admin roles, preferably in a SME or fast-paced environment.
• Strong organizational, communication, and multitasking skills.
• Proficient in MS Office / Google Workspace; familiarity with accounting software is a plus.
• Discreet, dependable, and able to maintain a high level of confidentiality. Resourceful and problem solver.